When you move into a new home in Japan, you must register your address within 14 days. This is called “Address Registration.” Below is how you can do it in Setagaya Ward:
1. Where to Go
- Setagaya Ward Office (Main Office)
Address: 4-21-27 Setagaya, Setagaya-ku, Tokyo
Phone: 03-5432-1111 - Kumin Desk (Local branch offices)
You can also visit the nearest community office (Kumin Desk). Check the details on the Setagaya Ward Website.
2. Office Hours
- Weekdays: 8:30 a.m. to 5:00 p.m.
- Saturdays: Some desks are open from 9:00 a.m. to noon (except national holidays and the 3rd Saturday of the month).
3. What You Need
- Residence Card (All family members must bring theirs).
- Passport.
- Move-In Notice (You fill this form at the office).
- My Number Card (if address change is needed).
- Transfer Papers (if you moved from another ward/city).
4. Steps to Follow
- Bring your documents to the ward office or local desk.
- Fill out the form called “Resident Move Notification” (provided at the desk).
- Submit the form and documents at the counter.
- The staff will register your address and update your Residence Card with the new address.
Optional: If you need a copy of your Residence Certificate (Juminhyo), you can request it after completing the registration. A small fee is required.
Common Problems Foreigners May Face
- Understanding Japanese Documents
Many forms and instructions are in Japanese. If you’re not familiar with the language, it can be hard to know what to do. Technical words can be especially confusing. - Missing Important Documents
Forgetting your Residence Card, Passport, or other needed items will delay the process. - Crowded Offices
During busy times, like moving season (March–April), waiting times can be very long. - Missing the Deadline
You must register your address within 14 days after moving. Some people forget about the deadline and face penalties. - Extra Steps
You may need to change your address on your My Number Card or apply for a Residence Certificate (Juminhyo). These extra steps can be confusing.
Tips for Success
- Start Early: Visit the office as soon as you move to avoid delays.
- Bring Everything: Double-check your documents before going.
- Use Language Support: If you need help, ask someone who can translate or use services at the ward office.
With these tips and steps, you can complete your address registration smoothly.